Tools

The Best Project Management Tools (Pros and Cons)

Here are a list of the best project management tools and the pros and cons for each one.

We’ve used quite a bit of project management tools over the years and here are our favorites and the pros and cons of each.

Trello

Pros

  • Visually pleasing
  • Easy to track progress and show updates by moving cards to different columns
  • Customizable headers for each column (can really be used for any project)
  • Free
  • Ability to: assign tasks to people, set deadlines (dates), add tags, insert links

Cons

  • Hard to hold technical details for more technical tasks
  • Less itemized history of progress on a task
  • No team analytics

Asana

Pros

  • Flexible toolset, can be customized to fit different workflows
  • Lots of depth, task can be pretty detailed if desired
  • Has built in analytics and progress tracking
  • New kanban view mode allowing for list or kanban workflows.
  • Support for sub tasks
  • Support for task dependency
  • App support across all platforms
  • Has scheduled tasks
  • Slack integration

Cons

  • Not the most user friendly. Takes a few steps to navigate through tasks.
  • Easy to become visually cluttered
  • Adding lots of tasks is time intensive even with copy tools. Feels like unnecessary clicks.
  • Kan ban view mode is for premium users

Pivotal Tracker

Pros

  • Easily categorize bugs, stories, and chores
  • Show dependencies on other stories
  • Stronger tagging and sorting
  • Team and project analytics
  • Strong history of each story

Cons

  • Can feel overwhelming visually on projects with high story volume
  • Some developers don’t like Pivotal

Jira

Pros

  • Customizable without needing to write code
  • Can create your own workflows
  • Lots of add ons
  • System is tied in with SCRUM and agile so if you use those development systems, works well with it
  • Developers are familiar with Jira, can hook up with your continuous integration systems
  • Strong reporting tools

Cons

  • Very expensive
  • Difficult to use, hard to setup
  • Notification system needs work
  • Time consuming to groom tickets and backlog
  • Way too many features that are not required, but missing a lot of key features that people have been asking for… see here and here

There are a lot of great project management tools out there. The tool you use depends a lot on the nature of the project.